Overview

Where this week is still short of cover, and what needs deciding today.

unfilled shifts in week 33

two of them on nights

open swap requests

oldest waiting 5 days

people absent today

out of 46 staff

draft schedule not signed off

week 34, to be posted by 7 Aug

Early shift cover, week 33

Required cover on the early shift: eight staff, seven at weekends.

Mon 10 Aug: 8 of 8
Tue 11 Aug: 8 of 8
Wed 12 Aug: 7 of 8
Thu 13 Aug: 8 of 8
Fri 14 Aug: 8 of 8
Sat 15 Aug: 6 of 7
Sun 16 Aug: 6 of 7

To decide today

Fill the night shift on 13 Aug
Riverview unit · 9:00 PM–6:15 AM
No registered nurse is rostered. Either ask the relief pool or move someone in the rotation.
Cover
Decide the Fielding / Whitmore swap
late shift 14 Aug for early shift 17 Aug
Both shifts keep a registered nurse and the rest period between them holds.
Swap
Review the Lawson leave request
17–28 Aug · Orchard unit
A colleague is already on leave in the same window and no cover has been named yet.
Leave
Renew Fielding's first-aid certificate
valid to 19 Sep
After that she can no longer be rostered as the responsible nurse on nights.
Qualification
Send the week 34 draft to the union steward
to be posted by 7 Aug at the latest
Three rest-period warnings are still open and should be settled first.
Sign-off

A demo built on invented data — with two notes from practice

The home, the names, the shifts and the accounts on these screens are invented. Nothing is saved, nothing is sent, nothing is calculated. The forms are fully marked up, but they lead nowhere.

Where a union contract applies, schedules and working-time recording are settled with the union rather than by the employer alone. Anyone introducing a system like this brings the steward in from the outset — not when the first plan goes up on the wall. That is why we build the consultation in as a step in the workflow rather than a form bolted on afterwards. In a shop without a contract the step is simply switched off.

The reason for an absence does not belong in the schedule. The schedule says “away” and nothing more; the type of absence is visible to management and the HR office, and the system records no diagnoses anywhere. Sick leave here is a date range, not a medical finding.

And what is deliberately missing: points, league tables or ratings of individual staff. A scheduling tool plans shifts. It does not judge people.

The project frame

How Awelior would approach this project

Riverside Meadows Care Center is invented — the way it is built is not. None of this is work delivered for a client. It is the shape we would give such a project — with the same depth, but without a client who would have to answer for it.

Where it starts

At Riverside Meadows Care Home the rota is built in a spreadsheet, printed and pinned up. Leave requests arrive on paper, everybody counts their own overtime, and whether the early shift has somebody with the right qualification is something the care manager knows from experience. When somebody drops out at short notice, the search starts from scratch.

Decisions

Qualification belongs to planning, not to the personnel file
Who may cover a shift follows from recorded qualifications — visible while planning, not only at audit. That is exactly where spreadsheet rotas fail: they can move names around, but they cannot object.
Draft and published are two states
A draft rota may change; a published one may not without notice. Carrying that distinction in the system is the difference between a tool and a shared file in which every version counts equally.
Working-time accounts run continuously, not at month end
Plus and minus hours are kept as they accrue and are visible to staff. That removes the basis for the month-end argument — and is the point where a system like this wins or loses trust.

Deliberately left outNo automatic schedule generation. An algorithm that writes the schedule moves responsibility to a place that cannot carry it — and under a collective bargaining agreement that is not a technical question but an organizational one.

What is in it

Screens: 5
Content blocks: 19
Languages: 4

Five screens, in all four languages, with sidebar, header and stated role. Navigation works; calendar, tables, board, history, charts and forms are rendered and inert. Names, shifts and balances are invented.

How it would go on

Working time law and collective agreements
Rest periods, maximum hours, premiums and collectively agreed rules have to live in the system, or it plans against the law.
The union contract
Schedules and hour banks are usually written into the collective bargaining agreement. Where one applies, introducing them belongs on the table with the union steward before it is decided technically.
Staff access
View the rota, request leave, swap a shift — on a phone. Without that route, the printout on the wall stays the real rota.

Talk through your project

Sample data

An application like this for your business?

ShiftWorks is invented — the way it is cut is not. Applications like this come out of the processes a business already runs.

Talk about a solution Back to the software solutions The service page: Business software

Sample application by Awelior. Invented business, invented data, nothing stored.