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Example site for an entirely fictional business — not a real company.

ShiftWorksRiverside Meadows Care Center

Sample data

Karen Fielding

What shift planning needs to know about one member of staff — and nothing beyond that.

Karen Fielding

On duty

Registered nurse · Riverview unit · with the home since 3 Sep 2018

Employment

Staff number
M-0184
Contract
permanent
Contracted hours
30.0 h per week (75 %)
Assigned to
Riverview unit, cover for Orchard

Shift planning

Shift types
early, late
Night shifts
not rostered (at her own request)
Weekend rotation
every second weekend
Blocked time
Tuesdays from 3:00 PM, until 31 Dec 2026

Working time and leave

Overtime account
+18.25 h
Annual leave
30 days a year
Taken
19 days
Remaining
11 days
Account last reviewed
1 Jul 2026

Qualification certificates

Only the certificates that rostering depends on. The system is not a personnel file.

CertificateObtainedValid toIssued byStatus
State registration, nursingObtained22 Aug 2018Valid tono expiryIssued byEast Anglia Nursing Examinations BoardStatusOn file
Practice supervisor (300 h)Obtained14 Nov 2022Valid tono expiryIssued byRiverbend Training InstituteStatusOn file
Annual practice supervisor updateObtained5 Mar 2026Valid to5 Mar 2027Issued byRiverbend Training InstituteStatusOn file
First aid and emergency responseObtained19 Sep 2024Valid to19 Sep 2026Issued byKing's Lynn ambulance serviceStatusExpires in 7 weeks
Delegated clinical tasks, level 2Obtained7 Jun 2021Valid tono expiryIssued byRiverside Meadows Care CenterStatusOn file
Infection control officer, nursingObtained30 Jan 2023Valid to30 Jan 2027Issued byLakeshore Care AcademyStatusOn file

An expired certificate blocks rostering onto shifts that require it — and the plan cannot be signed off until it is resolved.

Entries relevant to the schedule

  1. Swap requested

    29 Jul, 10:12 AM

    Late shift 14 Aug for early shift 17 Aug with Ellen Whitmore. Waiting for the unit lead to approve.

    Karen Fielding

  2. Blocked time extended

    24 Jul, 8:40 AM

    Tuesdays from 3:00 PM, now until 31 Dec 2026. The paperwork sits with the HR office.

    HR office

  3. Extra shift taken on

    12 Jul, 5:05 PM

    Late shift 1:30 PM–9:30 PM, covering for the Orchard unit.

    shift planning

  4. Working-time account reviewed

    1 Jul, 9:00 AM

    Balance +18.25 h. Agreed to bring it down through time off in lieu by 30 Sep.

    care management

  5. Certificate updated

    5 Mar, 2:20 PM

    Annual practice supervisor update, valid to 5 Mar 2027.

    HR office

The project frame

How Awelior would approach this project

Riverside Meadows Care Center is invented — the way it is built is not. None of this is work delivered for a client. It is the shape we would give such a project — with the same depth, but without a client who would have to answer for it.

Where it starts

At Riverside Meadows Care Home the rota is built in a spreadsheet, printed and pinned up. Leave requests arrive on paper, everybody counts their own overtime, and whether the early shift has somebody with the right qualification is something the care manager knows from experience. When somebody drops out at short notice, the search starts from scratch.

Decisions

  • Qualification belongs to planning, not to the personnel file

    Who may cover a shift follows from recorded qualifications — visible while planning, not only at audit. That is exactly where spreadsheet rotas fail: they can move names around, but they cannot object.

  • Draft and published are two states

    A draft rota may change; a published one may not without notice. Carrying that distinction in the system is the difference between a tool and a shared file in which every version counts equally.

  • Working-time accounts run continuously, not at month end

    Plus and minus hours are kept as they accrue and are visible to staff. That removes the basis for the month-end argument — and is the point where a system like this wins or loses trust.

Deliberately left outNo automatic schedule generation. An algorithm that writes the schedule moves responsibility to a place that cannot carry it — and under a collective bargaining agreement that is not a technical question but an organizational one.

What is in it

Screens
5
Content blocks
19
Languages
4

Five screens, in all four languages, with sidebar, header and stated role. Navigation works; calendar, tables, board, history, charts and forms are rendered and inert. Names, shifts and balances are invented.

How it would go on

  • Working time law and collective agreements

    Rest periods, maximum hours, premiums and collectively agreed rules have to live in the system, or it plans against the law.

  • The union contract

    Schedules and hour banks are usually written into the collective bargaining agreement. Where one applies, introducing them belongs on the table with the union steward before it is decided technically.

  • Staff access

    View the rota, request leave, swap a shift — on a phone. Without that route, the printout on the wall stays the real rota.

Talk through your project

Sample data

An application like this for your business?

ShiftWorks is invented — the way it is cut is not. Applications like this come out of the processes a business already runs.

Talk about a solutionBack to the software solutionsThe service page: Business software

Sample application by Awelior. Invented business, invented data, nothing stored.