Deadline DeskHargreave Property Management
Signed in as Property management and contracts
Sample dataProperty management and contracts
Deadlines and follow-ups
Everything that can run out, with the day the application speaks up.
6
Follow-ups today
31 July
23
Follow-ups this week
4
Deadlines within 14 days
3 notice periods, 1 inspection
16
Contracts with no deadline stored
deadline to be added
This week
Deadlines, follow-ups and appointments across all 38 properties.
Mon 27 Jul
all day
Follow-up: 2025 resolutions file
5 Brookfield Lane · K. Sinclair
10:00 AM
Drinking water lab result scanned
9 Elmhurst Road · M. Fenwick
Tue 28 Jul
all day
Follow-up: 4 contracts
Property management
Wed 29 Jul
9:00 AM
Sign-off due: drinking water result
9 Elmhurst Road · M. Fenwick
all day
Follow-up: 3 insurance policies
K. Sinclair
Thu 30 Jul
all day
Follow-up: 5 inspection reports
M. Fenwick
Fri 31 Jul
all day
Deadline: stairwell cleaning contract
Termination on notice — 42 Fairview Avenue
all day
Follow-up: elevator maintenance contract
60 days before the notice deadline · S. Whitfield
2:00 PM
Retention run 2026
produces a proposal list, deletes nothing
Deadlines in the next 90 days
| Document | Type of deadline | Deadline | Days | Follow-up | Status |
|---|---|---|---|---|---|
| Stairwell cleaning contract — 42 Fairview Avenue | Type of deadlineTermination on notice | Deadline31 Jul | Days0 | Follow-up1 Jul | Statusfalls today |
| Drinking water test report — 9 Elmhurst Road | Type of deadlineSign-off | Deadline5 Aug | Days5 | Follow-up29 Jul | Statusopen |
| Statutory elevator inspection — 42 Fairview Avenue | Type of deadlineRecurring inspection | Deadline14 Aug | Days14 | Follow-up15 Jul | Statusdate confirmed |
| Caretaker services framework agreement | Type of deadlineTermination on notice | Deadline31 Aug | Days31 | Follow-up1 Jul | Statusunder review |
| Grounds maintenance contract — 5 Brookfield Lane | Type of deadlineEnd of term after notice | Deadline31 Aug | Days31 | Follow-up17 Aug | Statusterminated |
| Elevator maintenance contract — 42 Fairview Avenue | Type of deadlineTermination on notice | Deadline30 Sep | Days61 | Follow-up31 Jul | Statusfollow-up today |
| Building insurance — 9 Elmhurst Road | Type of deadlineTermination on notice | Deadline30 Sep | Days61 | Follow-up15 Aug | Statusopen |
| Smoke alarm maintenance contract — several properties | Type of deadlineRecurring inspection | Deadline15 Oct | Days76 | Follow-up15 Sep | Statusopen |
8 deadlines in the next 90 days. The day count is measured from 31 July.
Create a follow-up
Demo form — nothing entered here is saved.
Taken from the contract, editable case by case.
Stored rule: 60 days before the deadline, moved to the preceding working day.
Appears in the preview of the follow-up.
How Awelior would approach this project
Hargreave Property Management is invented — the way it is built is not. None of this is work delivered for a client. It is the shape we would give such a project — with the same depth, but without a client who would have to answer for it.
Where it starts
Hargreave Property Management looks after 38 properties with contracts, inspection records and notice periods. The contracts sit in binders and in a network folder called “Contracts_new_final”, the deadlines in a spreadsheet. What gets missed is rarely the contract but the date: an automatic renewal that goes through because nobody looked in time.
Decisions
The deadline is the center, not the document
A document system that only files replaces one binder with another. So the follow-up date is the load-bearing structure — the contract record hangs off it, not the other way round.
Every document belongs to a property
Every contract attaches to a property. Across 38 buildings that is the only order that survives a change of case handler; filing by contract type does not.
Permissions on a screen of their own
Who may see which file is a domain question in property management, not a background setting. So it stands as its own area next to the archive.
Deliberately left outNo text recognition and no automatic deadline extraction from contract wording. A misread notice period is more dangerous than none at all — it looks like a fact and is a guess.
What is in it
- Screens
- 5
- Content blocks
- 18
- Languages
- 4
Five screens, in all four languages, with sidebar, header and stated role. Navigation works; tables, filters, calendar, step chains, history and forms are rendered and inert. Properties, contracts and deadlines are invented.
How it would go on
Actually storing documents
Location, versions, permissions and backup — plus the route by which a scanned contract finds its way to the right property.
Reminders that arrive
A follow-up has to reach somebody out of the system: mailbox, task list, cover during leave.
Retention and deletion
Commercial and tax retention periods on one side, deletion duties on the other. The same archive has to serve both.
An application like this for your business?
Deadline Desk is invented — the way it is cut is not. Applications like this come out of the processes a business already runs.
Sample application by Awelior. Invented business, invented data, nothing stored.