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Example site for an entirely fictional business — not a real company.

Ledger BookColworth Plastics

Sample data

Outstanding items

Every uncleared sales invoice, sorted by due date.

account 10173 Holbrook
  • All accounts
  • Overdue only
  • With reminder block
  • Instalment agreed
  • Discount period running
  • Credit notes and cancellations

Outstanding items — as at 31 July

InvoiceCustomerOutstandingDueDays overPayment termsStatus
RE-2026-0288CustomerFairbrook Farm MachineryOutstanding$14,821.75Due22 MayDays over70Payment terms30 days netStatusreminder level 2
RE-2026-0295CustomerPemberton ToolingOutstanding$3,404.00Due5 JunDays over56Payment terms14 days netStatuslevel 3 proposed
RE-2026-0344CustomerRadcliffe MotorsOutstanding$7,212.45Due26 JunDays over35Payment terms30 days netStatuspart payment, instalment due
RE-2026-0361CustomerCarrow ElectricsOutstanding$9,640.00Due3 JulDays over28Payment terms30 days netStatusreminder level 1
RE-2026-0377CustomerWinstanley MetalworkOutstanding$22,480.50Due10 JulDays over21Payment terms45 days netStatusreminder block
RE-2026-0402CustomerHolbrook WindowsOutstanding$1,893.00Due12 JulDays over19Payment termsdirect debitStatusdebit returned
RE-2026-0415CustomerRadcliffe MotorsOutstanding$11,791.85Due24 JulDays over7Payment terms30 days netStatuspayment reminder due
RE-2026-0431CustomerAshcombe EngineeringOutstanding$18,750.00Due14 AugDays over0Payment terms30 days net, 2 % discountStatusnot yet due
RE-2026-0440CustomerWhitmore PackagingOutstanding$6,318.90Due21 AugDays over0Payment terms30 days net, 2 % discountStatusdiscount period to 8 Aug

9 of 47 outstanding items · shown total $96,312.45 · overall $182,417.60

Outstanding items by reminder level

The level follows from the stored rule, not from a judgement about the customer.

Not yet due

$96,420.30 · 19 items

  • Ashcombe Engineering

    RE-2026-0431 · due 14 Aug

    $18,750.00Discount to 3 Aug

  • Whitmore Packaging

    RE-2026-0440 · due 21 Aug

    $6,318.90Discount to 8 Aug

Due, not yet chased

$47,057.15 · 14 items

  • Radcliffe Motors

    RE-2026-0415 · 7 days over

    $11,791.85Payment reminder

  • Winstanley Metalwork

    RE-2026-0377 · 21 days over

    $22,480.50Reminder block

Reminder levels 1 and 2

$27,535.15 · 9 items

  • Carrow Electrics

    RE-2026-0361 · level 1 on 17 Jul

    $9,640.00Level 1

  • Fairbrook Farm Machinery

    RE-2026-0288 · level 2 on 10 Jul

    $14,821.75Level 2

Level 3 and open questions

$11,405.00 · 5 items

  • Pemberton Tooling

    RE-2026-0295 · level 2 on 3 Jul

    $3,404.00Level 3 proposed

  • Holbrook Windows

    RE-2026-0402 · returned debit

    $1,893.00Being clarified

The project frame

How Awelior would approach this project

Colworth Plastics is invented — the way it is built is not. None of this is work delivered for a client. It is the shape we would give such a project — with the same depth, but without a client who would have to answer for it.

Where it starts

At Colworth Plastics the outstanding items sit in a spreadsheet, the reminder run in a handwritten calendar, and when sales want to know whether a customer has paid, they phone accounts. The question is not whether reminders go out but whether they go out in time — and whether anyone knows first that a customer is in the middle of a negotiation.

Decisions

  • The reminder run is a process with an approval

    A list is proposed and sent after approval. Chasing automatically is technically easy and commercially risky: one reminder to the wrong customer costs more than the entire time saved.

  • Invoice records, not invoice rows

    Every invoice has a view of its own with lines, steps and history. Only there does it say why an item is open — and that is the answer sales need on the phone.

  • Reporting on its own screen, not as the entry page

    The entry screen shows what has to happen today. Reporting sits alongside because it answers a different question — key figures as a start screen are the fastest route to a system that looks good and helps nobody.

Deliberately left outNo bookkeeping. This is the receivables view and not a finance ledger: chart of accounts, VAT and year-end stay where they belong, and this system feeds them.

What is in it

Screens
5
Content blocks
18
Languages
4

Five screens, in all four languages, with sidebar, header and stated role. Navigation works; tables, board, calendar, charts, step chains and forms are rendered and inert. Invoice numbers, customers and amounts are invented.

How it would go on

  • Payment matching

    Importing bank statements and allocating payments — automatically where it is unambiguous, and with a worklist for the rest.

  • Connection to the ledger

    Invoices, payments and reminder stages have to flow both ways, or a second version of the payment status appears.

  • Escalation

    What happens after the third reminder: delivery stop, debt collection, court proceedings — with clear responsibilities.

Talk through your project

Sample data

An application like this for your business?

Ledger Book is invented — the way it is cut is not. Applications like this come out of the processes a business already runs.

Talk about a solutionBack to the software solutionsThe service page: Business software

Sample application by Awelior. Invented business, invented data, nothing stored.