Ledger BookColworth Plastics

Signed in as Accounts receivable

Sample data

Accounts receivable

Reminder run of 31 July

What the system proposes, line by line — nothing leaves the building without approval.

Lines in the reminder proposal

out of 47 outstanding items

of them at level 3

consider hand-over

blocked or deferred

manually, with a note

$44,637.60

Total of the proposed lines

5 of 8 lines

Reminder proposal

Proposed under the stored reminder level rule. Every line can be approved, deferred or blocked on its own.

Invoice	Customer	Outstanding	Days over	Proposed level	Flat charge	Approval
RE-2026-0221	CustomerThorncroft Plant Services	Outstanding$4,980.00	Days over84	Proposed levelLevel 3	Flat charge$40.00	Approvalproposed, consider hand-over
RE-2026-0288	CustomerFairbrook Farm Machinery	Outstanding$14,821.75	Days over70	Proposed levelLevel 3	Flat charge$40.00	Approvalproposed
RE-2026-0295	CustomerPemberton Tooling	Outstanding$3,404.00	Days over56	Proposed levelLevel 3	Flat charge$40.00	Approvalproposed
RE-2026-0344	CustomerRadcliffe Motors	Outstanding$7,212.45	Days over35	Proposed levelnone — instalment agreement	Flat charge$0.00	Approvalexcluded
RE-2026-0361	CustomerCarrow Electrics	Outstanding$9,640.00	Days over28	Proposed levelLevel 2	Flat charge$40.00	Approvalproposed
RE-2026-0377	CustomerWinstanley Metalwork	Outstanding$22,480.50	Days over21	Proposed levelLevel 1	Flat charge$0.00	Approvalblocked, complaint open
RE-2026-0402	CustomerHolbrook Windows	Outstanding$1,893.00	Days over19	Proposed levelLevel 1	Flat charge$0.00	Approvaldeferred, returned debit being clarified
RE-2026-0415	CustomerRadcliffe Motors	Outstanding$11,791.85	Days over7	Proposed levelPayment reminder	Flat charge$0.00	Approvalproposed

8 lines · 5 proposed for approval, total $44,637.60 · 1 excluded, 2 blocked or deferred

Reminder run settings

The firm's stored settings. In this demo every change is without effect.

Reminder levels

Payment reminder, level 1, level 2, level 3

Grace days after the due date

Only after these does an overdue item appear in the proposal.

Waiting period between two levels

Days. Before that, the run will not pick the same item up again.

Default interest rate for business customers

9 percentage points above the base rate

The base rate is maintained every six months; the application does not determine it itself.

Flat charge towards business customers

Applied once per receivable from level 2. Towards consumers the flat charge is switched off.

Minimum amount for a reminder

Smaller items ride along with the next reminder to the same customer.

Approval before sending

always, by the head of accounts

This form does not submit anything.

Payment dates this week

Discount periods, due dates, direct debit collection and the reminder run.

Mon 27 Jul

all day
Discount period ends, RE-2026-0409
Winstanley Metalwork · 2 %
9:00 AM
3 sales invoices fall due
total $8,410.00

Tue 28 Jul

all day
ACH debit run
6 mandates · two days' lead time

Wed 29 Jul

all day
Direct debit returned, RE-2026-0402
Holbrook Windows · item open again

Thu 30 Jul

all day
Discount period ends, RE-2026-0418
Whitmore Packaging · met
4:00 PM
Bank statement imported
14 items matched, 2 unresolved

Fri 31 Jul

7:00 AM
Reminder run calculated
8 lines proposed
11:00 AM
Approval of the proposal
Head of accounts

The project frame

How Awelior would approach this project

Colworth Plastics is invented — the way it is built is not. None of this is work delivered for a client. It is the shape we would give such a project — with the same depth, but without a client who would have to answer for it.

Where it starts

At Colworth Plastics the outstanding items sit in a spreadsheet, the reminder run in a handwritten calendar, and when sales want to know whether a customer has paid, they phone accounts. The question is not whether reminders go out but whether they go out in time — and whether anyone knows first that a customer is in the middle of a negotiation.

Decisions

The reminder run is a process with an approval
A list is proposed and sent after approval. Chasing automatically is technically easy and commercially risky: one reminder to the wrong customer costs more than the entire time saved.
Invoice records, not invoice rows
Every invoice has a view of its own with lines, steps and history. Only there does it say why an item is open — and that is the answer sales need on the phone.
Reporting on its own screen, not as the entry page
The entry screen shows what has to happen today. Reporting sits alongside because it answers a different question — key figures as a start screen are the fastest route to a system that looks good and helps nobody.

Deliberately left outNo bookkeeping. This is the receivables view and not a finance ledger: chart of accounts, VAT and year-end stay where they belong, and this system feeds them.

What is in it

Screens: 5
Content blocks: 18
Languages: 4

Five screens, in all four languages, with sidebar, header and stated role. Navigation works; tables, board, calendar, charts, step chains and forms are rendered and inert. Invoice numbers, customers and amounts are invented.

How it would go on

Payment matching
Importing bank statements and allocating payments — automatically where it is unambiguous, and with a worklist for the rest.
Connection to the ledger
Invoices, payments and reminder stages have to flow both ways, or a second version of the payment status appears.
Escalation
What happens after the third reminder: delivery stop, debt collection, court proceedings — with clear responsibilities.

Talk through your project

Sample data

An application like this for your business?

Ledger Book is invented — the way it is cut is not. Applications like this come out of the processes a business already runs.

Talk about a solution Back to the software solutions The service page: Business software

Sample application by Awelior. Invented business, invented data, nothing stored.