Job BookHollins Metalwork & Fabrication LLC
Signed in as Site management, scheduling and accounts
Sample dataSite management, scheduling and accounts
AU-2418 · Canopy, Johnstown business park
One job with its commercial figures, the job chain, every booking made on site and the full history.
AU-2418 · Canopy over the entrance
Under wayJohnstown Business Park Partners LLC · site: 12 North Street, Johnstown, PA 15901
Commercial
- Job value, net
- $26,480.00
- Based on
- Quotation KV-1162 of 2 June for $24,300.00
- Variations approved
- $2,180.00 (NT-01, NT-02)
- Variation without approval
- $1,240.00 (NT-03)
- Interim invoice
- AR-1 for $12,000.00, paid 18 July
On site
- Trades
- Metalwork, glazing
- Crew
- Sedgwick, 3 fitters
- Fitting started
- 28 July
- Planned completion
- 1 August
- Time-and-materials hours so far
- 6.5 h at $65.00/h
Dates and deadlines
- Survey
- 11 June by M. Kirkbride
- Handover planned
- 5 August, 10:00 AM
- Warranty
- 5 years from handover
- Client's site manager
- Mr. Thistlewood
Job chain
Quotation KV-1162
2 June · $24,300.00
Order placed
9 June · in writing
Survey on site
11 June · M. Kirkbride
Fabrication and stock issue
13 to 25 July
Fitting
since 28 July · Sedgwick crew
Handover and final invoice
planned from 5 August
Stock issues and time-and-materials hours
Booked by the crew through the fitters' app and released by site management.
| Date | Type | Description | Quantity | Value | Booked by |
|---|---|---|---|---|---|
| 13 Jul | TypeStock issue | DescriptionAluminum profile 60/40, Altoona store | Quantity48 m | Value$1,104.00 | Booked byWorkshop |
| 18 Jul | TypeStock issue | DescriptionLaminated safety glass 8/8, cut to size by the supplier | Quantity14 m² | Value$3,276.00 | Booked byWorkshop |
| 25 Jul | TypeStock issue | DescriptionAnchor plates and resin anchors | Quantity16 pcs | Value$412.00 | Booked byR. Sedgwick |
| 28 Jul | TypeT&M hours | DescriptionCore drilling in existing concrete (NT-03) | Quantity4.5 h | Value$292.50 | Booked byR. Sedgwick |
| 29 Jul | TypeT&M hours | DescriptionCore drilling in existing concrete (NT-03) | Quantity2.0 h | Value$130.00 | Booked byR. Sedgwick |
| 29 Jul | TypeStock issue | DescriptionSealing profile, silicone, small parts | Quantity1 set | Value$186.40 | Booked byR. Sedgwick |
| 30 Jul | TypeStock issue | DescriptionAluminum profile 60/40, top-up delivery | Quantity12 m | Value$276.00 | Booked byR. Sedgwick |
7 bookings · material $5,254.40 · 6.5 T&M hours at $65.00/h = $422.50
History
Stock issue booked
Today, 7:04 AM12 m of 60/40 aluminum profile from the Altoona store — a top-up after off-cuts at the eaves.
R. Sedgwick
Variation NT-03 raised
Yesterday, 5:22 PMCore drilling in existing concrete, $1,240.00. The client's approval is outstanding; until then the work runs on time and materials.
M. Kirkbride
Fitting started
28 July, 6:30 AMSedgwick crew with 3 fitters. The lift platform is rented until 1 August; an extension has to be booked by Friday.
Scheduling
Fabrication finished
25 July, 2:00 PMCanopy structure galvanized and coated, collected by our own fitting team.
Workshop
Order placed
9 June, 10:15 AMQuotation KV-1162 accepted, job value $24,300.00 net before variations.
A. Hollins
How Awelior would approach this project
Hollins Metalwork & Fabrication LLC is invented — the way it is built is not. None of this is work delivered for a client. It is the shape we would give such a project — with the same depth, but without a client who would have to answer for it.
Where it starts
At Hollins Metalwork & Fabrication LLC a job starts with a quotation, moves through survey and installation planning, consumes stock from the store and ends in a final invoice. Along the way it sits in a binder, on the magnet board, in the costing sheet and on timesheets that come out of the vans on Friday. Nobody can say on Monday what a live job has cost so far.
Decisions
One job, one number, from quotation to invoice
The whole route hangs off the same job number. That sounds obvious and is the actual break with the old way: previously every station had its own filing, and pulling it together was manual work at month end.
Scheduling as a calendar next to the board
Two views of the same week: the calendar for “who is where and when”, the board for “what is still unscheduled”. The magnet board in the office could only do the second — so the first was carried in somebody's head.
Hours and materials on the job, not in accounts
Both are captured where they arise and are attached to the job immediately. Only then does the overview show a running cost comparison that is right during the work rather than after it.
Deliberately left outNo drawing management and no CAD integration. Design data has its own tools, its own revision control and its own specialists; pulling it into a job book would be the start of a second project under a false name.
What is in it
- Screens
- 5
- Content blocks
- 18
- Languages
- 4
Five screens, in all four languages, with sidebar, header and stated role. Navigation works; tables, step chains, history, calendar and forms are rendered and inert. All job numbers and amounts are invented.
How it would go on
Time recording in the van
Hours have to be captured where the work happens — offline-capable, because a building site rarely has a signal.
Accounting
Invoices belong in the finance ledger, payments received belong back on the job. Without that return path the payment status becomes a second version of the truth.
Survey and handover
A signature on site, photographs, a snagging list. That is where a job book stops and a site app begins.
An application like this for your business?
Job Book is invented — the way it is cut is not. Applications like this come out of the processes a business already runs.
Sample application by Awelior. Invented business, invented data, nothing stored.