P-2451 — New workshop hall, Elkhart

One project with its estimate, its work stages, its work packages and its history.

P-2451 — New workshop hall, Elkhart

In progress

Sandiford Steel Fabrications LLC · structural design and site supervision

Commission

Order number: A-2026-018
Commissioned: 12 Feb 2026
Scope of service: Structural design stages 1–6, site supervision stage 8
Client contact: Mr. Sandiford, president

Estimate

Fee, net: $184,000.00
Hours estimated: 1,480 h
Hours booked: 1,154 h
Budget used: 78 %
Average hourly rate: $124.00

Status and dates

Project lead: Miriam Pryce
Current work stage: Stage 5 — detailed design
Next milestone: Shell drawings handed over, 21 Aug
Variation orders: 1 instructed, 1 under review

Work stages

Stage 1 — appraisal
completed 24 Feb
Stage 2 — concept design
completed 19 Mar
Stage 3 — developed design
completed 6 May
Stage 4 — planning submission
consent granted 2 Jul
Stage 5 — detailed design
under way · 74 % of package hours booked
Stage 6 — tender preparation
planned from 9 Sep
Stage 8 — site supervision
planned from 4 Nov

Work packages

Estimated against booked hours. A negative remainder means the package has run over.

Work package	Responsible	Estimated	Booked	Remaining	Status
Structural analysis of the portal frames	ResponsibleMiriam Pryce	Estimated260 h	Booked268 h	Remaining−8 h	StatusOver
Foundations and ground slab	ResponsibleThomas Clarke	Estimated180 h	Booked142 h	Remaining38 h	StatusUnder way
Formwork and reinforcement drawings	ResponsibleLucy Sparrow	Estimated420 h	Booked311 h	Remaining109 h	StatusUnder way
Steel fabrication drawings (variation N-01)	ResponsiblePaul Jacobs	Estimated160 h	Booked74 h	Remaining86 h	StatusVariation instructed
Structural fire safety statement	ResponsibleRuth Osborne	Estimated90 h	Booked96 h	Remaining−6 h	StatusCompleted
Support for the checking engineer	ResponsibleMiriam Pryce	Estimated120 h	Booked48 h	Remaining72 h	StatusOpen

Packages estimated 1,230 h · booked 939 h · plus 215 h of internal project hours, 250 h held in reserve

History

Variation order N-02 submitted
29 Jul, 4:20 PM
Additional check of the crane runway, 40 h at $128.00. Waiting for written instruction.
Miriam Pryce
Interim invoice 3 sent
24 Jul, 9:05 AM
$42,000.00 against assessed progress on stage 4, due 7 Aug.
Kate Mullins
Estimate revised
17 Jul, 11:40 AM
Variation N-01 (steel fabrication drawings) added to the estimate with $20,000.00 in fees and 160 h.
Edward Sinclair
Planning consent granted
2 Jul, 8:15 AM
Stage 4 complete, the decision notice is filed in the project folder.
Thomas Clarke
Package hours reached
18 Jun, 2:30 PM
The work package “Structural analysis of the portal frames” has used 100 % of its estimated hours.
automatic notice

The project frame

How Awelior would approach this project

Sinclair & Pryce Consulting Engineers is invented — the way it is built is not. None of this is work delivered for a client. It is the shape we would give such a project — with the same depth, but without a client who would have to answer for it.

Where it starts

Sinclair & Pryce Consulting Engineers work in defined work stages against agreed fees. Hours sit in one spreadsheet per engineer, budgets in a second, and the invoicing tool knows about neither. A project can therefore run over for months without anyone noticing — it gets noticed when the invoice goes out and the number does not fit.

Decisions

Hours and budget side by side, not one after the other
On the project screen the consumption sits next to the allowance per work stage. That is the only presentation a decision can be taken from while the work is running — a month-end report is news, not steering.
Work stages as a step chain
In an engineering practice a project is not a bar with a percentage on it, but a sequence of clearly named stages with handovers. The step chain shows exactly that and spares everyone the question of what “60 per cent done” is supposed to mean.
Time recording on a screen of its own
It is the screen everyone uses daily — and the one a system like this dies on if it is awkward. So it sits as an equal in the sidebar rather than buried inside the project.

Deliberately left outNo cross-project resource planning and no utilization forecast. A forecast built on figures that are only just being captured properly would be a claim — it comes once the data has held up for a year.

What is in it

Screens: 5
Content blocks: 19
Languages: 4

Five screens, in all four languages, with sidebar, header and stated role. Navigation works; tables, board, charts, step chains, history and forms are rendered and inert. Project numbers and amounts are invented.

How it would go on

Fee regulations
Chargeable costs, fee bands and refurbishment surcharges have to sit inside the allowance, or the system calculates past the agreement.
Accounting and payments received
Interim invoices, the final invoice and outstanding items belong together, so that project status also knows payment status.
Document storage
Drawings, minutes, correspondence — with revisions, and the question of what is kept for how long after completion.

Talk through your project

Sample data

An application like this for your business?

Project Flow is invented — the way it is cut is not. Applications like this come out of the processes a business already runs.

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Sample application by Awelior. Invented business, invented data, nothing stored.